Fund-raising



 

 

 

 




     50% profit on EVERY dollar sold

     Items priced to fit any budget

     80+ items or The Top 10 Best Sellers

     Free brochures & order forms

     No upfront cost

     No refrigeration

     No shipping charge

     NO GIMMICKS!!

 

Brochure
Brochure
Policies and Procedures

Fresh From The Farm Fund-Raising

Thank you for your interest in South Texas Milling, Inc. for your fund-raising needs. We offer your organization a variety of refreshing new products. Most importantly, most fund-raisers in the market today allow a percentage of profit based on quantities sold. With our Fresh from the Farm Fund-raisers, your organization will receive fifty percent (50%) of the profit on every product sold, whether one or one thousand items are sold; that is, if you are willing to separate the orders yourself. For those of you who would like to receive your orders packed by individual sellers, we offer a thirty (30%) profit program. Whether you choose the 50% profit plan or the 30% profit plan, you will receive the same great products. All of our products are made with natural, high quality ingredients that have surpassed a wide range of taste tests. We offer a wonderful variety of products including cornmeal products, seafood coatings, dip mixes, soup mixes, syrups, jelly, jerky, and nut mixes. Samples are available upon request at a nominal fee and shipping cost. We are looking forward to working with your organization. To book your fund-raiser, please contact Tammy at 361/220-0132/866-570-4005 or you can also e-mail her to request additional information at tammy@stxmilling.com.

HOW OUR 50% PROFIT PROGRAM WORKS

The program is simple. You fax, e-mail, or mail us a signed contact with your desired campaign dates. Upon receipt of the contract, we send you brochures, 2 posters, and safety instructions. We recommend a two week minimum selling program. You pass out the information and start your campaign. You should advise your sellers to collect money as orders are received. Once you have your orders collected; you tally up the products ordered. This needs to be done immediately after the completion of the program to ensure your delivery date. We will provide you with an Order Tally Sheet. You will tally each sellers’ items and calculate one total for each individual item sold; i.e. 34 grandma’s cornbread, 58 peach syrup, etc. Your Order Tally Sheet will reflect the total number needed for each product. A Correct Order Tally Sheet is very important!! Due to food safety regulations; we DO NOT ACCEPT ANY RETURNS. The Tally Worksheet is available online and is formatted to tally each item and dollar amount per seller and for the entire order. This is not required and is provided only as a checks and balance. Once we receive the Tally Sheet, we send this to our production team and you are sent an invoice. We are aware that there is always a late order. We allow a grace period for late orders of two weeks after the date the Tally Sheet is received. After the order has shipped or has been delivered, you will be charged shipping costs for the additional orders not submitted within the two week grace period. We ship your items within four to six weeks from the date the Tally Sheet is received. If we have made arrangements for an exact delivery date, we can only guarantee this if the Tally Sheet is delivered on the date that we discussed originally. We cannot deliver as promised if the totals are not received as promised. When your order is shipped, you fill the orders by the individual sellers order sheets. We provide dispensing packages for your sellers. Once you have separated orders they ready for distribution. Though refrigeration is not required, we recommend all products remain at room temperature and distribution is recommended within two days of delivery.

HOW OUR 30% PROFIT PROGRAM WORKS

The program is also simple. You fax, e-mail, or mail us a signed contract with your desired campaign dates. Upon receipt of the contract; we send you brochures, 2 posters, and safety instructions. We recommend a minimum two week selling program. You pass out the information and start your campaign. You should advise your sellers to collect money as orders are received. Once you have your orders collected; you should tally each individual order form to ensure the money for each seller is correct, copy order form for your records, and mail us the individual order forms. The Tally Worksheet is available online and is formatted to tally each item and dollar amount per seller and for the entire order. This is not required and is provided only as a checks and balance. You need to mail us the order forms immediately after the completion of the program to ensure your delivery date. Upon receipt of the order forms, we will send you an invoice. Due food safety regulations, we DO NOT ACCEPT ANY RETURNS. We are aware that there can be late orders. We allow a grace period for late orders of two weeks after the date the order forms are received. After the orders have shipped or have been delivered, you will be charged shipping costs for the additional orders not submitted within the two week grace period. We ship your completed orders within four to six weeks from the date the order forms are received. If we have made arrangements for an exact delivery date, we can only guarantee this if the order forms are received on the date that we discussed originally. We cannot deliver as promised if the orders are not received as promised. Your orders are shipped completed in dispensing packages by seller. Though refrigeration is not required, we recommend all products remain at room temperature and distribution is recommended within two days of delivery.

 

SHIPPING AND DELIVERY POLICY:

Orders will be delivered or shipped four to six weeks FROM THE DATE YOUR TALLY SHEET OR ORDER FORMS ARE RETURNED and IF your payment has been received. We ask that you provide a date you would like your fund-raiser delivered on the contract. Organizations will be notified that orders have been shipped or will be delivered. Distribution should start within a day or two of arrival. All of our products must be stored at room temperature, to maintain their freshness. ALL SHIPPING AND DELIVERY IS FREE DURING YOUR CAMPAIGN! Any orders received after delivery or shipment is made will be charged a shipping fees.

PLEASE NOTE: If your school or organization requires delivery of items before payment can be made, we must have a PO prior to delivery and payment MUST be available at the time of delivery or items will not be dropped off and a shipping charge will be added to your invoice in the amount of $ 2.50 per mile from our office to the delivery address.

PAYMENT POLICY:

The invoice (50% or 65% of the total sales - depending on the program you choose) must be paid in full at least two weeks prior to your scheduled delivery. Your order will not be shipped until payment is received.

We ONLY accept ONE single check from the organization sponsoring the fund-raiser. We will not accept multiple checks from individuals and therefore it is your responsibility to make sure your sellers are aware of the name in which checks should be written. The only form of payment we accept on our fund-raiser is an organization check to maintain your 50% or 30% profit margins. If payment has to be made by a credit card, there will be a credit price for the invoice.

PLEASE NOTE: If your school or organization requires delivery of items before payment can be made, we must have a PO prior to delivery and payment MUST be available at the time of delivery or items will not be dropped off and a shipping charge will be added to your invoice in the amount of $ 2.50 per mile from our office to the delivery address.

Make the organizations check payable to:
South Texas Milling Inc.
PO Box 359
Inez TX 77968

REPLACEMENT AND RETURN POLICY:

Products that arrive damaged during shipping to your organization will be replaced within ten days of the date of delivery. Your order is triple checked prior to packaging and leaving our facility. However, you must report damaged or missing items within twenty-four hours of receipt of the order. Due to food safety regulations; WE DO NOT ACCEPT ANY RETURNS - NO EXECEPTIONS!! Please ensure that your orders are correct before sending us the Tally Sheet or the order forms.

PRICING AND BROCHURE CHANGES:

Changes in pricing and items in our brochures will be changed as required without notice; however, if you are currently in a selling campaign or have signed a contract and distributed the brochures and order forms, pricing and products will remain the same. Though we strive to avoid discontinuing items, sometimes things are out of our control and we have to based on our suppliers. If the item is longer available to you, your invoice will be adjusted..

REFERRAL REWARDS:

If your organization has already participated in one of our STM fund-raisers and you refer another group who signs a contract and participates, you will receive a $25 cash reward. Fine print... There is no limit to amount of referral rewards you can earn. Rewards are only valid for 1st time contract referrals (must be new customers, you cannot refer someone who has already done the program). Payment is made upon completion of the fund-raiser. You must have participated previously in the STM fund-raiser. Void where prohibited.

ENVIRONMENTAL COMMITMENT

At South Texas Milling, Inc. we are committed to helping our environment. We ask that you return ALL unused or gently used Brochures and Order Forms. We also utilize electronic correspondence as often as possible. We believe that everyone should do their part to help save the environment.

PRIVACY POLICY

South Texas Milling, Inc. pledges that all of the information provided to us, will be kept private and confidential. We do not share any information on order forms in any way. All of the products that we sell are shipped directly from our own warehouse; no one will ever see your personal information except for the STM staff.

We offer two programs; 50% profit or 30% profit.  The choice is yours.  Ultimately, you determine your profit only by to how much you are willing to do yourself.  Simply stated, if we box your products by item and you separate by seller you make 50% profit even if you only sell one item.  If we separate your order by seller you make 30% even if you only sell one item.  Regardless of the number of Items you sell; both programs start at the chosen profit percentage with the very first item sold.  We have no pyramids or goals to meet

 

HOW OUR 50% PROFIT PROGRAM WORKS:
The program is simple. You fax, e-mail, or mail us a signed contract with your desired campaign dates. Upon receipt of the contract, we send you brochures, 2 posters, and safety instructions. We recommend a two week minimum selling program. You pass out the information and start your campaign. You should advise your sellers to collect money as orders are received. Once you have your orders collected; you tally up the products ordered. This needs to be done immediately after the completion of the program to ensure your delivery date. We will provide you with an Order Tally Sheet. You will tally each sellers’ items and calculate one total for each individual item sold; i.e. 34 grandma’s cornbread, 58 peach syrup, etc. Your Order Tally Sheet will reflect the total number needed for each product. A Correct Order Tally Sheet is very important!! Due to food safety regulations; we DO NOT ACCEPT ANY RETURNS. The Tally Worksheet is available online and is formatted to tally each item and dollar amount per seller and for the entire order. This is not required and is provided only as a checks and balance. Once we receive the Tally Sheet, we send this to our production team and you are sent an invoice. We are aware that there is always a late order. We allow a grace period for late orders of two weeks after the date the Tally Sheet is received. After the order has shipped or has been delivered, you will be charged shipping costs for the additional orders not submitted within the two week grace period. We ship your items within four to six weeks from the date the Tally Sheet is received. If we have made arrangements for an exact delivery date, we can only guarantee this if the Tally Sheet is delivered on the date that we discussed originally. We cannot deliver as promised if the totals are not received as promised. When your order is shipped, you fill the orders by the individual sellers order sheets. We provide dispensing packages for your sellers. Once you have separated orders they ready for distribution. Though refrigeration is not required, we recommend all products remain at room temperature and distribution is recommended within two days of delivery. 

 

HOW OUR 30% PROFIT PROGRAM WORKS:
The program is also simple. You fax, e-mail, or mail us a signed contract with your desired campaign dates. Upon receipt of the contract; we send you brochures, 2 posters, and safety instructions. We recommend a minimum two week selling program. You pass out the information and start your campaign. You should advise your sellers to collect money as orders are received. Once you have your orders collected; you should tally each individual order form to ensure the money for each seller is correct, copy order form for your records, and mail us the individual order forms. The Tally Worksheet is available online and is formatted to tally each item and dollar amount per seller and for the entire order. This is not required and is provided only as a checks and balance. You need to mail us the order forms immediately after the completion of the program to ensure your delivery date. Upon receipt of the order forms, we will send you an invoice. Due food safety regulations, we DO NOT ACCEPT ANY RETURNS. We are aware that there can be late orders. We allow a grace period for late orders of two weeks after the date the order forms are received. After the orders have shipped or have been delivered, you will be charged shipping costs for the additional orders not submitted within the two week grace period. We ship your completed orders within four to six weeks from the date the order forms are received. If we have made arrangements for an exact delivery date, we can only guarantee this if the order forms are received on the date that we discussed originally. We cannot deliver as promised if the orders are not received as promised. Your orders are shipped completed in dispensing packages by seller. Though refrigeration is not required, we recommend all products remain at room temperature and distribution is recommended within two days of delivery.

  

The percentage of profit your organization receives is your choice based on the amount of help your organization has to either fill or have us fill the individual orders.  Please keep in mind this starts with the first item sold.

Helpful Tips

Posters:

You will be provided with 2 full color posters that show the beginning date and end date of your sale for you to post at your discretion.

Safety tips:

At South Texas Milling, we always put the safety of the children in our program first. We have a full list of safety tips on the second page of every order form.

Totaling your sales:

We provide you with a worksheet that has been formatted for every item amount and total. This is on our website under forms. I strongly urge you to take the time to total as they come in. It makes for a much smoother and less stressful time for the Campaign sponsor. The great thing about this form is not only does it tally every item and the entire total of the invoice, it also totals per seller. It is your double check for your entire sale.

Distribution:

We suggest that upon delivery, you find a large room to set your items out in the same order as the order form. Please count all items. You have 24 hours from delivery to verify that you have all that you ordered. We triple check our items before shipping; however, we are all human. Having been in your shoes, I have found the best way to sort the items is to have one person holding the order form and calling out the item and number of that item for that order and other putting the items in the distribution packages. Even with the largest of groups, I have found that less help is actually more. 4 groups of 2 is ideal. If you have a group stuffing and another group rechecking the order, it goes much faster that you can imagine.

Incentives:

We have found that incentives that come from the organization is a much easier way for you to reward the sellers. Here are a few suggestions: Top 2 sellers per grade receive a limo ride. Most limo companies are very slow during the day and will give discounted rates if you request them. Each seller that meets $100 gets a movie and popcorn party on a Friday afternoon. Each seller that meets $50 gets an extended recess. Gift certificate for the top seller. One year we did a "fancy lunch" on the stage at our elementary school with a favorite teacher for the top seller from each class. They provided their own lunch but we had a fancy decor. The kids loved it. You can always go to the local dollar store and buy prizes if that is what motivates your sellers. Principal for the day for the top seller or top sellers of each class. Lunch with the principal for the top seller of each class. Pizza party for the class that sells the most. Some of the best incentives are when the actual money goes back to the seller in one way or another. We have dance, band, gymnastic, FFA, karate, and sports groups who pay for their costumes/uniforms, travel, dues, etc. by doing our fundraiser. If mom and dad know that they are trying to raise $1000 for their costumes and monthly dues so they need to sell $2000 to pay for all if it, they tend to sell to reach that goal. As you can see if you get creative, you can do a lot with a little. This allows us to keep our profit margins high and more money there at your organization. .

Suggestions:

It's very wise to encourage your teachers to keep the sellers excited. They can make a chart of who has sold the most or a class chart with a total. Anything that will be a constant reminder to get out and sell. The kids will remain as excited as you keep them. When you distribute the brochure and order form; that day the kids are very excited. It goes home and usually sits after that day of selling until the day before unless they are reminded often. It is recommended that during the dismissal announcements, the students be reminded daily. We also suggest that you send this home on a Monday so that the week is fresh and it does not sit in a backpack all weekend. If you are an organization that meets less often, emailing or texting reminders every couple of days is very helpful in keeping your campaign in the forefront of their mind and encouraging continued sales.

Frequently Asked Questions

How many items do we have to sell to get 50% Profit?

If you choose our 50% program you will receive 50% of every single item sold

How do I know your fund-raiser is right for me?

Schools, sports teams, dance groups, and other organizations love our fund-raiser because it is risk free and simple. We offer 50% profit on EVERY ITEM. There is no pyramid of profit. We require no refrigeration. We do not charge anything for shipping or brochures. Your invoice is for our portion of the total. We never even see your profit. There are a lot of different factors that might help you chose a fund-raiser, so please call us for a free consultation at 361/220-0132.

How easy is your fund-raiser?

It is very easy. We provide you with everything you need free of charge to make this a very successful fund-raising campaign. We provide support before, during, and after the sales are turned in

I have to be part of a non-profit group to do a fundraiser?

No! All our programs are available to any type of group whether you're with a school group, sports organization, youth groups, etc.

What is the price point for your items?

We have items starting at $5 and the most expensive item is a gift box for $30.

How soon can I start my fundraiser?

You can start the process today. Once you sign a contract, we send you the brochures, order forms, and posters. We generally ship these items out within 2 business days of a signed contract.

How do I get started?

Simply email or fax us a signed contract.

What do we pay upfront?

NOTHING!!! In fact, we never even see your profit. Depending on the program you choose, we will send you an invoice for either 50% of your total sales or 70% of your total sales.

How much money can my group make?

We offer two programs 50% profit or 30%. Your profit will depend on which program you choose and the number of participants in your group.

How long should I run my fundraiser for?

Regardless of the fundraiser you choose, we suggest you run your campaign at least 2 weeks and no more than 4 weeks. Maintaining your group's excitement results in a more successful fundraiser.

How do we receive our products?

We will either ship FedEx, Freight, or our own delivery truck will deliver. If your close to our facility, we can also arrange for you to pick up.

Do your products require refrigeration?

No!! We are very happy to announce that the fund-raising sponsors do not have to worry about refrigeration or freezer space during the distribution of our fund-raiser. On our packaging, we say best if kept refrigerated or in the freezer because it extends the shelf life of the product, not because it will ruin if it is not.

What do we pay for shipping?

Absolutely nothing!!! Free shipping is included during the campaign as well as for the two week grace period after you submit your order for late orders. If by chance, you have an order after that grace period is over, then you may be subject to a shipping fee but only after you have been given ample time to ensure this does not have to happen.

So what's the catch, what fees are you hiding from me?

With South Texas Milling Fund-raiser, there are no hidden fees and no gimmicks. What you see is what you get. We are just honest people helping organizations reach their fund-raising needs. We are not out to make money off of your hard work. The hope is that we help your organization meet its fundraising goals and in return, your buyers enjoy our products and return as retail customers. That is how it works. It is truly that simple.

How long does it take for our fund-raiser to ship?

Once we receive your totals, we set up a date for delivery. We allow a 4-6 week turn around based your requested date.

I have a question about my order. What number should I call?

Please feel free to call our fund-raising Coordinator, Tammy at 361/220-0132 or you can email her at tammy@stxmilling.com. You can also call the office at 866-570-4005

Do you have the fund-raiser available for friends and family online?

Currently, we are working on a program for this very issue. We do have a brochure available online for them to view. However, we do not offer online fund-raising sales at this time. I am sure if you explain to your out of town friends and family, they will be more than happy to view the virtual brochure and perhaps make arrangements for ordering and shipping through the parent of the seller.

Do I have to buy the items per case?

No, you order just the number of items you need.

Do you have gluten free products?

Yes, of our 84 fund-raising items we offer over 60 gluten free items but all of our items are processed in a facility that handles wheat, dairy, and soy.

Do you use non-GMO corn?

In our quest to purchase non-GMO corn varieties, studies have shown that due to cross pollination it is nearly impossible to guarantee that the grain will be GMO free. Please read the following articles that further prove the inability for us or most anyone else to guarantee 100% GMO free grain.
http://ohioline.osu.edu/agf-fact/0153.html
http://agbioforum.org/v4n2/v4n2a02-jemison.htm

Toll Free: 1-866-570-4005      Office: 361-570-3867

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